FCLB Board Minutes
Board
of Directors Meeting
Tuesday, April 30, 2002 8:30
a.m.
Knickerbocker Hotel Chicago, Illinois
PRESENT:
OFFICERS:
Wayne C. Wolfson, D.C., President
Richard L. Cole, D.C. Vice President
N. Edwin Weathersby, D.C. Treasurer
David E. Brown, D.C., Immediate Past President
EXECUTIVE BOARD OF DIRECTORS:
Patricia G. Conners-Allen, D.C., Executive Board Chair and
District I Director
LeRoy Otto, D.C., District II Director
Daniel Saint-Germain, D.C., District III Director
Oliver "Bud" Smith, Jr., D.C., District IV
Director
Linda Steele Denham, D.C., District V Director
Steve Willen, D.C., District V Alternate Director &
District V Director-Elect
LEGAL COUNSEL:
Dale Atkinson, J.D., Atkinson & Atkinson
GUESTS: (as available)
Dr. Peter D. Ferguson, President - National Board of
Chiropractic Examiners
Dr. Mario Spoto, Chair - COCSA's National Chiropractic
Leadership Task Force
David Chapman-Smith, Secretary-General - World Federation
of Chiropractic
Bill Steinmiller, Prairie Star Information Technology
Dr. Laurel Cowie, CE Task Force Co-Chair
Dr. Julia McDaniel, New Member & Attendee Committee
Chair
Other Committee Chairs as available
STAFF:
Donna M. Liewer, Executive Director
Bridget Seader, CIN-BAD Administrator
Joan Carl, Bookkeeper and Executive Assistant
Julie Finn, Staff Assistant
BUSINESS
A. CALL TO ORDER
- Dr. Conners-Allen
called the meeting to order at 8:50 a.m.
B. INVOCATION - Dr. Willen offered the invocation.
C. ROLL CALL - Donna Liewer called the
roll, with board, staff and legal counsel present as listed. It was noted that
Dr. Saint-Germain would be arriving later in the meeting. Dr. Willen was
welcomed.
ANNOUNCEMENTS
- Dr. Cole presented Dr. Wolfson with
an esteemed gift of the Tennessee "pillars of knowledge." Donna Liewer
informed the board about personal events affecting her schedule in May and June.
D. APPROVAL OF AGENDA
M/S Weathersby/Smith to
approve the regular board agendas for the duration of conference.
Passed, no opposition
M/S Weathersby/Smith to
suspend the agenda to accommodate guests as available.
Passed, no opposition
E. APPROVAL OF MINUTES
M/S Smith/Denham to
approve the minutes from the January Midyear Board Meeting as amended,
correcting the typographical error on the motion relating to the FARB
contribution to reflect taking the donation from 2001 funds.
Passed, no opposition
M/S Smith/Weathersby to
approve the minutes from all board meetings since the San Antonio, Texas
meetings in April 2001. Passed, no
opposition.
F. OVERVIEW OF CHICAGO CONFERENCE PROGRAM
- Dr. Wolfson described the various conference events and Dr. Conners-Allen
urged the board members to be present at all official functions and to serve as
meeting hosts.
Guest presentation: Dr. Peter Ferguson
updated the board on the Veteran's Administration project and the nominations
for the Advisory Committee. It is expected that an announcement regarding the
final committee composition will be made sometime in the next three months. In
another matter, Dr. Ferguson also explained that certain segments of the
profession continue to misunderstand the role of the NBCE SPEC exam, thinking
(inaccurately) that the NBCE and FCLB wish to relicense DC's every two years, so
continued communications with the profession are important.
Guest presentation: Dr. Mario Spoto
arrived
to speak about COCSA issues. He noted from the ChiroChoice poll that people
still don't understand the Federation's CE program design or other activities of
regulatory boards. The board reviewed numerous ways in which we've attempted to
share our projects with the profession and decided to start adding the posting
of the board minutes to the website, subject to review by legal counsel. This
could also include more proactive press releases of our minutes to an
established mailing list.
Dr. Spoto reviewed the history and activities of the
National Chiropractic Leadership Task Force and urged the Federation to continue
to be involved. Board members explained the unique role the FCLB plays in public
protection as opposed to promoting the profession, which has been more the focus
of the NCLF. The composition of the group was A possible advisory capacity for
FCLB was discussed, and it was agreed the Federation board would discuss this
further in conjunction with legal counsel to determine whether there is a
possible role for us that would not compromise our mission. The board expressed
appreciation to Dr. Spoto for participating in the board meeting.
1.
Financial Report
- Dr. Weathersby and Joan Carl reported on the
financial status of the Federation, including the timing of cash flow. Analysis
of conference costs will be more in depth after the Chicago meeting concludes,
but it was affirmed that every cost-saving measure that could be implemented was
undertaken, including reducing the quality and quantity of food and slashing the
welcome reception budget by almost half.
It was noted that the report of the CPA on the formal audit was very positive,
reflecting well on Joan Carl's efforts as well as the Federation's policies and
management.
M/S Brown/Smith to
approve the Federation's audit for fiscal year 2001.
Passed,
no opposition
Additional discussion focused on securing sponsorships for
various conference events and FCLB projects. Dr. Willen volunteered to put some
thoughts together regarding sponsorships.
The board was provided information on current dues and
delegate status.
2.
Committees - Dr. Wolfson requested courtesy approval of the
board for various conference-related committees.
M/S Denham/Weathersby to
approve the president's appointments to committees related to the conference as
presented.
Passed, no opposition
M/S Weathersby/Denham to
reaffirm the FCLB's general committee appointment protocol as presented without
change. Passed, no opposition
Bylaws and Resolutions Committee - The
board reviewed the work of the Bylaws and Resolutions Committee, noting there
are no resolutions submitted to date, but that the deadline is Friday at 8 AM
should any come forward. The proposed bylaws amendments were summarized, as well
as the process by which these have been repeatedly presented to the membership
for comment and improvement. Members were reminded of the new Bylaws Forum
breakout. Legal counsel Dale Atkinson advised the board to plan to review the
language associated with quorum in the near future.
Nominating Committee - Dr. Brown reported on the process and
results of the Nominating Committee, observing that all three candidates were
qualified but only one name was nominated. Robert's Rules of Order, Newly
Revised (10th Edition) describes the role and duties of an
organization's Nominating Committee, stating that the committee MAY nominate
more than one person but generally does not.
Dr. Conners-Allen was asked to draft some possible guidelines for discussion by
the board at the next telephone conference call regarding qualifications for
nomination to office by the committee. It was agreed this may be a topic for
discussion at the regional meetings in the fall as well as for the mid-year
board meeting in January.
Nominations from the Board of Directors to the
Nominating Committee, to be approved by the membership at the annual
meeting - the following names were offered by various board members:
Julia McDaniel (VT), Steve Willen (NC), Carol Davis (AK),
Larry Davis (NV) and Richard Kale (WA).
In a
closed ballot Drs. Willen and McDaniel were selected for nomination to the
membership.
Guest presentation: David Chapman-Smith
described the upcoming World Federation conference in São Paulo, Brazil, and
then went into detail regarding the WFC's Biennial Congress in Orlando in April
2003 and the opportunities for the FCLB and WFC to work together at that
meeting. Their educational program is primarily focused on scientific evidence
concerning the cervical spine, with a secondary theme reflecting sports
chiropractic.
The FCLB related that we've moved our usual Friday night
group event to join the grand gala of the WFC on Saturday. Depending on
capacity, possible "afternoon passes" might be able to be developed to
allow some participation by FCLB attendees in the WFC's breakout sessions. The
FCLB also offered to provide one or more speakers to address regulatory issues
for the emerging worldwide chiropractic community.
WFC's 2005 meeting will be in Sydney, Australia. Dr. Smith
encouraged our board members to join the WFC as individual members at $180/year.
3.
Personnel issues - Donna Liewer reported we are saving about
$2,500/month for each month we delay filling Korie Goodman's position. Average
overtime, excluding the week before and during conference, has only been about 1
½ hrs. The board noted that Donna Liewer's contract was automatically renewed
but agreed to defer a decision on compensation until later this summer.
4. District Meetings
- Directors were reminded to attend the District breakfasts on Saturday. Julie
Finn is handling logistical details for the fall regional meetings and reports
negotiations are underway or complete for the three cities: Albuquerque,
Asheville and Oakbrook.
5. Summit
Meeting - Discussion topics were reviewed and additional items
were solicited for the Wednesday morning meeting of the FCLB, NBCE, ACC, CCE and
WFC.
6. Interjurisdictional Mobility
- Drs. Smith and Otto reported on the results of the recent PowerPoll asking
whether boards are aware of the resolution and guidelines adopted in San Antonio
and whether the Federation can be of assistance. Twenty-eight board responded,
with most aware but 14% using the guidelines. Donna Liewer asked staff to copy
the PowerPoll for distribution at the Wednesday meeting of the Association of
Chiropractic Board Administrators, with a goal of adding additional board
responses to the Poll.
7.
International Reports - It was agreed to move the Canadian
Federation report to Saturday. Dr. Terrazas will be presenting on the new DC
program in Mexico on Thursday. Finally, it appears the Australian accreditation
situation may include discussions on building a third accrediting agency as an
outgrowth of the ACCE and the JEC.
8. FARB
- Dale Atkinson reported that FARB is currently focusing on continued competence
issues as a primary topic for all regulated professions.
M/S Brown/Smith to
authorize the president to appoint board member at his discretion to attend the
FARB leadership conference in Maine along with Donna Liewer.
Passed, no opposition
9.
Official Spokesperson Policy
M/S Brown/Smith to
reaffirm the Federation's policy that the official spokespersons to the media
are the President and Executive Board Chair.
Passed, no opposition
10. 2004
Conference
M/S Brown/Smith to
select Denver as the site for the 2004 FCLB conference in view of the
significant cost savings for both FCLB and NBCE.
Passed,
no opposition
11. Other
Organizations - Dr. Wolfson reported on the March meeting with
the ACC which he and Donna Liewer attended and the positive reception for our
emerging CE program, following some detailed questions by the college
presidents. The Federation's longstanding public position on the CCE's
Corporation was discussed as well as our commitment to an appropriate, hands-off
relationship with the CCE. It was agreed that at the suggestion of the CCE as
well as our own experience, it is likely not necessary to send a representative
to the CCE's annual meeting in January. Instead, more issues seem to be emerging
at the March ACC meeting where dialogue and presence may be effective.
The board reviewed Dr. Riekeman's article wishing that
state board requirements were not so different among various jurisdictions. It
was agreed that this might be a good issue for the Mobility Committee to
address.
12.
CIN-BAD
- Bridget Seader and Bill Steinmiller reported that we have a target date of
January 2003 to have the ALLDOCS database meet our standards for high quality,
reliable and recent data. It was noted that HIPDB access fees have increased,
and that the 2003 draft NCQA standards do not recognize HIPDB as an acceptable
source. We will continue to monitor appropriate fees for CIN-BAD in accordance
with the quality of our data.
Because of HIPAA regulations, we may wish to add a code in
CIN-BAD for specific prosecutions of HIPAA violations.
The Federation's auditor has recommended that we add a
clause in our subscriber contract allowing us to keep the prepaid assets if they
are not claimed within 60 days of a subscription expiring or other notification
that a subscriber wishes to discontinue CIN-BAD services. The board was in
agreement with legal counsel's recommendation of the 60 day time frame.
Finally, Bill Steinmiller reported that HIPDB is
continuing to change their technical requirements and the Federation has had to
reprogram accordingly for submissions. This also represents an opportunity for
on-line batch submissions where FCLB will have 24 hr notification of acceptance
or rejection, as compared to up to four months currently. He is planning to have
the new programming ready to do live testing shortly after we return from
conference.
The board expressed their sincere appreciation to Mr.
Steinmiller for volunteering his time to help with technical aspects of
conference this week and to serve as a speaker.
13.
Continuing Education - Dr. Cole and Dr. Laurel Cowie described
the emerging CE plan, noting the committee is leaning toward provider rather
than program approval at this time as more cost effective. Allowance for
scientific symposia is also under consideration. Several sessions during the
conference will allow for additional input from boards and colleges to be
considered.
M/S Weathersby/Denham to
adjourn the board meeting until the new board can continue to address any
remaining business on Saturday. Passed, no opposition
Adjourned at 5:10 PM
Donna M. Liewer
Recording Secretary
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